Get Smarter App Access. Drive Bigger Savings.

SaaS management is the process of discovering, governing, and optimizing all the cloud‑based software applications (Software as a Service) that an organization uses. It covers everything from inventory and license tracking to spend optimization, access governance, contract management, and shadow IT detection.

With Lumos, SaaS management means giving IT and security teams a single pane of glass for all their apps, automating onboarding/offboarding, enforcing least‑privilege access, and tracking usage and cost across the stack.

A SaaS management platform (SMP) is a tool or system that centralizes and automates the lifecycle of SaaS applications. Key functions include app discovery (both approved and unapproved tools), license and spend optimization, usage monitoring, contract/renewal management, security posture tracking, and access control.

Lumos acts as an SMP by integrating with your identity systems (IdP, HRIS), automating user‑access workflows, surfacing shadow apps, and delivering analytics and insights so you can reduce cost, risk, and management overhead.

When selecting an SMP, consider these criteria:

- Visibility & Discovery: Can it automatically find all your SaaS apps; including ones outside central procurement?
- Access Governance Integration: Can it enforce who has access, when, and via what entitlement?
- Automation & Lifecycle Support: Does it automate onboarding, off-boarding, role changes, license de-provisioning?
- Cost & Contract Optimization: Can it track usage, flag under‑used licenses, and help negotiate or cancel redundant contracts?
- Security Features: Shadow IT detection, audit trails, risk scoring, policy enforcement.

Lumos meets all of these: it has 300+ integrations, identity lifecycle automation, built-in analytics with Albus, and real‑time visibility. That combination helps organizations move from reactive to proactive SaaS operations.

SaaS identity management refers to controlling who has access to which SaaS applications, enforcing authentication, permissions, and lifecycle rules (joiner, mover, leaver) for each user account. It includes role‑based access control, provisioning/deprovisioning, single sign-on (SSO), least privilege, and periodic reviews.

Lumos provides SaaS identity management by syncing HRIS/IdP events, automating access provisioning/offboarding, supporting birthright app assignments, and constantly reviewing access to ensure identities are secure and correct at all times.

SaaS sprawl refers to the uncontrolled proliferation of SaaS applications within an organization. This often includes duplicate tools, unused licenses, apps that aren’t centrally managed, and shadow IT. Sprawl leads to cost waste, security blind spots, complicated governance, and potential compliance risk.

Lumos helps you rein in SaaS sprawl by surfacing all in‑use applications, flagging under‑utilized or redundant apps, consolidating license use, and enforcing centralized access and governance policies across the portfolio.